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ECMC Foundation Privacy Policy 

ECMC Foundation respects the privacy of our users and the importance of the information they entrust to us. This Privacy Policy is part of our Terms of Use and is designed to inform you of our policies for the collection, use, and disclosure of all information we may gather from you when you visit our website (“Policy”). This Policy explains when and how such information is collected, used and safeguarded. By using this Website, you are agreeing to the terms of this Policy. If you do not agree with any terms or practices described in this Policy or our Terms of Use, please exit from this Website. 

Introduction

ECMC Foundation and the website www.ecmcfoundation.org is owned by ECMC Group, Inc. (for more information, please visit www.ecmc.org/group). ECMC Foundation is committed to protecting the privacy and security of your personal information. This Policy covers the Website—www.ecmcfoundation.org—and all online forms on this Website used to collect personal information; it does not cover third-party sites that are linked to or from the Website. This Policy does not apply to other entities that we do not own or control or persons that are not our employees, agents or within our control. By accessing or using this Website, you are agreeing to the terms of this Policy. If you do not agree with any terms or practices described in this Policy or our Terms of Use, please exit and do not use this Website. This Policy may change from time to time. Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check the Policy periodically for updates.

Information We Collect

We collect your personal information when you voluntarily provide it to us. For example, you may give us: your name and email address if you choose to receive newsletters from us. You may also provide information, such as your name, address, contact information, details regarding applying for a grant, proposals, comments, photos, videos, funding, and other information you choose to include via online portals, forms, or interactive portions of our site.  You may always choose whether or not to provide this personal information. However, some personal information must be provided to participate in certain programs or receive a newsletter, so the decision not to provide certain information might limit certain functions of our site or your ability to participate.

Our primary goal in collecting the information described within is to provide you, the user, with a better experience on our Website. By knowing a little about each user, we are able to deliver better service and more relevant content to our Website users and visitors.

MailChimp, a third-party website/service, assists us with collecting certain information from you when you choose to sign up for our newsletter (or unsubscribe). MailChimp gathers certain information from you such as your name, email, address, and organization name to assist us in sending out newsletter and other information regarding the Foundation. MailChimp may use cookies to collect some of this information. The information MailChimp gathers may be shared with us, but MailChimp is not permitted to share this information with anyone else.  The information that is stored by MailChimp is subject to MailChimp’s privacy policy. You can read about MailChimp’s privacy policy in more detail here. You may unsubscribe from our newsletter at any time by clicking the unsubscribe link featured at the bottom of the newsletter or by notifying us via e-mail at ecmcfoundation@ecmc.org or writing to us at the address below.  

We use a third-party website/service called Fluxx to collect certain information regarding our grantees when you click on the “Grantee Portal.” Fluxx collects the information you input, including personal information, when you choose to enter our grantee portal.  We collect this information for our own internal uses to provide better services to you and each of our grantees. You may choose whether to provide this information or not, but most of this information must be provided to participate in certain programs. We download certain portions of this information, including without limitation, the grantee’s name, the amount of a grant, the location, status, year, focus, and overview of the grantee for display on our website.  Fluxx also may store the personal information you enter. Fluxx’s use and storage of your personal information is governed by its privacy policy found at https://www.fluxx.io/privacy-policy#fluxx-privacy-policy.  

In addition to the information you voluntarily provide on our Website, we may also collect additional information automatically. See below under “Cookies and other Automatic Data Collection Tools” for a more detailed explanation of the tools we use for this.  

Cookies and other Automatic Data Collection Tools

When you interact with our Website, certain information about your use of the site is automatically collected. The tracking technologies employed when you use our Website may be first-party or third-party.

Like many websites, we use cookies for a variety of purposes to improve our Website and better serve our Website users. A “cookie” is a small file that is sent to your browser from a web server and stored on your computer’s hard drive to remember your preferences. We may use cookies to track general, non-personal information about our users (e.g., pages viewed, time spent on our Website, and the websites visited just before and just after our Website) for statistical and market research purposes. The information is collected on an aggregated and anonymous basis.

You have choices with respect to cookies. By activating the appropriate settings on your browser preferences, you may set your browser to reject all cookies, which may, however, prevent you from accessing certain features on our Website. Unless you have adjusted your browser settings so that the browser will refuse cookies, our system will issue cookies when you direct your browser to our Website.

Umbraco is our third-party website hosting servicer, and as part of its hosting services it automatically logs certain information in its server log, such as error logging, along with a few other things. Umbraco may share this aggregated information with us and with other certain trusted third parties who assist us in operating our website or conducting our business, and who agree to keep the information confidential. This information helps us to track users’ movements around our site, to understand trends, and to test updates on various types of browsers and devices. We may also use cookies to collect information that tracks your use of our Website and enables us to customize our services. We may use this data in the aggregate to better understand the needs and interests of visitors to our Website and provide more relevant content.

We also use third-party analytics vendors to collect information about the use of our site, including:

  • Google Analytics: Google Analytics is a third-party analytics provider, which collects information about the use of our site. Google Analytics records things like the time of visit, pages visited, type of device accessing the site, referring site details, the length of your visit, the type of web browser and operating system, document downloads, network location and IP address, clicks on videos and external websites, flash version, screen resolution, and screen color processing ability, along with a few other things. Google Analytics, however, does not identify individual users. Google Analytics use cookies on your web browser to identify you as a unique user the next time you visit this site. You can learn more about how google uses cookies here. We use the reports provided by Google Analytics to help us understand website traffic and usage. You may read more about what methods and technologies are used by Google Analytics here. The information generated by Google Analytics is transmitted and stored by Google and will be subject to Google’s privacy policy found here, which you may read more about at https://policies.google.com/technologies/partner-sites. You may also opt out of Google Analytics tracking software by installing and using the browser plugin found here.
  • Matamo: Matamo is a web analytics service that tracks and generates information about the use of our website, including things like your time of visit, pages visited, type of device accessing the site, referring site details, the length of your visit, the type of web browser and operating system, document downloads, network location and IP address, clicks on videos and external websites, screen resolution, and screen color processing ability, along with a few other things.  Matamo uses this information to help evaluate your use of our website and internet usage to help us .  The information generated by Matamo is governed by its privacy policy, which can be found here.  You may opt out of Matamo Analytics there and find more information on opting out here.
  • Google Tag Manager: We use Google Tag Manager, a tag management system offered by Google, Inc. to manage tags used for tracking and analytics on websites (including, for example, Google Analytics).  Tags are small code elements that, among other things, are used to measure traffic and visitor behavior and to test and optimize websites.  Google Tag Manager (“GTM”) only implements tags and does not itself process user’s personal data.  The GTM triggers other tags, which, in turn, may collect data under certain circumstances.  You may read more about GTM here.  GTM’s privacy practices can be found here. 

We do not share your information, including your personal information, to any third parties for marketing purposes. If you believe your personal information provided to us is being misused by a third party, please contact us right away.

Because an industry-standard “Do Not Track” protocol has not yet been established, our information collection practices on our Website will continue to operate as described in this Privacy Policy regardless of any “Do Not Track” signals that may be sent by certain browsers. As standards develop, however, we may revisit this issue and will update this notice if our practices change. For more information about “Do Not Track” signals, please visit https://allaboutdnt.com/.

How we use your information.

We use the information you provide, including any personal information, so that we may provide you with information or services that you request or that we believe will be beneficial to you. For example, we may use your personal information to:

  • send you information that you have expressly chosen to receive, such as our newsletter;
  • review and respond to information you submit via online grantee portals, or other interactive portions of our site;
  • customize the content you see on our Website;
  • facilitate your use of our Website or manage your preferences;
  • analyze the use of our Website to improve our web site and services;
  • identify and protect against fraudulent transactions and other misuses of our Website; and
  • to enforce our Terms of Use.

We also may periodically send you news or information about ECMC Foundation and the opportunities we offer. This could include notices, information about grants or other programs or events.

Sharing Practices

We do not sell or trade any personal information about our users, customers, consumers, grantees or visitors to any third parties for marketing purposes. We may share your information with our employees, agents, and affiliates with a business need to know; our services providers to process or use it for us based on our instructions and for no other purpose; and with third-party partners that are collaborating with us to host events. We do not allow third-party advertising companies or ad networks to display advertisements on our Website.  

If you believe the information you provided to us is being misused by any third party, please contact us via the contact information below.

Our Website may contain links to other websites, including third-party social media sites and/or websites to provide you additional venues in which you can learn about or discuss the activities of ECMC Foundation. Please note, unless otherwise indicated, that we have no affiliation with any of these other websites that you may visit.  These websites are governed by their own terms of use and privacy policies, which you should read. We are not responsible for the security or privacy of any information collected by other websites or other services or any other content or information on these websites. You should exercise caution, and read the third-party privacy policies to understand how the third parties collect, process, share and store your information.  

Disclosures Required by Law

We reserve the right, subject to applicable law, to disclose your information to third parties when required by law or in the good faith belief that such action is necessary to comply with applicable law, court order, subpoena, or other legal process.

Your Choices

You may choose to:

  • Not provide personal information, although that may result in your inability to obtain certain services or to use certain features of our Website; or
  • Delete or decline cookies by changing your browser settings, although if you do so, some of the features of our Website services may not function properly.
  • You may opt-out or unsubscribe from an ECMC Foundation newsletter, emails, or mailing.  To unsubscribe, please click the unsubscribe link featured at the bottom of the newsletter you received by e-mail, notify us by e-mail at ecmcfoundation@ecmc.org or write to us at the address below.

Storage of Personal Information and Security

We take reasonable precautions to protect the personal information we collect from our Website users and visitors. Your personal information may be stored in our secure database. To prevent unauthorized access, maintain data accuracy, and verify the appropriate use of information, we have put in place physical, administrative, and technical safeguards to secure your personal information from unauthorized access, alteration, use or disclosure. ECMC Foundation uses industry-standard technology, such as firewalls, in an effort to protect the confidentiality of your personal information. Moreover, only employees who need the information to perform their duties are granted access to personal information and we require them to maintain the confidentiality of that data. We hold our service providers to at least the same data privacy and security standards to which we hold ourselves.

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

While we do our best to protect your personal information, unfortunately the transmission of information sent over the Internet, whether by email or by using our online system and Website, is not completely secure against interception. Therefore, we cannot be responsible for such interception and cannot guarantee the security of such information. Any transmission of personal information is at your own risk.

Storage Period

We will store information regarding you, including any personal information, until it is no longer needed to fulfill the purpose(s) for which it was collected, as otherwise required, or permitted by law. After such time, we will either delete or anonymize your personal data or, if this is not possible, we will securely store your personal information until deletion is possible. We may dispose of any data in our discretion without notice, subject to applicable law. Please contact us if you would like more details regarding our retention periods for different categories of personal data.

Security

The ECMC Foundation Website uses secure communication and encryption protocols between you and ECMC Foundation using HTTPS browser connection To ensure that the information being transmitted is as secure as possible, you must be using at least third-generation browsers (e.g., Microsoft Internet Explorer 6.0 or higher/Firefox) browsers.

While this Policy states our standards for maintenance of personal information, and we will make efforts to meet them, we are not in a position to guarantee these standards. There may be factors beyond our control that may result in disclosure of personal information. As a consequence, we disclaim any warranties or representations relating to maintenance or nondisclosure of any personal information collected from Website users or visitors.

Links to Third-Party Websites

This Website may contain certain hyperlinks to other websites. Although these websites may have privacy policies, all of these websites and their privacy policies are independent of our Website and this Policy. We are not responsible for compliance with other websites’ privacy policies or data collection practices. You should review these privacy policies carefully before providing personal information to these websites.

California Privacy

If you are a California resident, California Civil Code Section 1798.83 permits you to request information regarding the disclosure, if any, of your personal information to a third party for the third party’s direct marketing purposes. It is our policy, however, to not share or sell any personal information to third parties for marketing purposes. If you have further questions or otherwise wish to make a request, please send an email to ecmcfoundation@ecmc.org or write to us at the address below.

International Users

If you are visiting this site from outside of the United States, your connection may be made through and to servers located in the United States, your entries and information placed through our Website may be fully processed in and from the United States, and all information you provide may be processed and maintained in our web servers and internal systems located within the United States. The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country, but please be assured that we take steps to ensure that your privacy is protected.  By using our services, you understand that your information may be transferred to our facilities and those third parties with whom we share it as described in this Policy. By using this site, you authorize the export of your personal information to the United States and its storage and use as specified above when you provide such information to us. This Policy and our legal obligations are subject to the laws of the United States, regardless of the location of any user.

Protection of Children's Privacy

We understand the importance of protecting children’s privacy, particularly in an online environment. Our Website is not intended for, nor designed to attract children under the age of 13. No one under the age of 13 may provide any information to or on our Website. It is our policy never to knowingly collect or maintain personal information about any person under the age of 13. If you are under 13, please do not use or provide any information on this Website or provide any personal information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will promptly delete that information. If you believe we might have any information from or about a child under 13, please contact us at the contact information below and we will promptly address the issue.

Changes to Our Privacy Policy

From time to time, we may update our Privacy Policy to reflect changes in our practices and services. If we make material changes in the way we collect, use or share personal information, we will notify you by prominently posting notice of the changes on our Website.  The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this Policy to check for any changes.

Contact Us

If you have questions or suggestions about our Website, this Policy, or our information practices, please contact us at:

ECMC Foundation
Attn: Legal/privacy policy inquiry
111 S. Washington Ave.
Suite 1400
Minneapolis, MN 55401
privacy@ecmc.org
1-800-276-0366, Option 3